Shaire vs Notion
Notion is a flexible writing tool where you build your own tracker. Shaire gives you a ready-made tracker with docs built in.
Is Shaire a good alternative to Notion?
Shaire is an alternative to Notion for teams that want a ready-made task tracker next to their docs. Notion Plus is €9.50 per user per month, so €95 for ten people; Shaire is €20 a month for the whole workspace at that size, with statuses, sprints, milestones and typed relations from the first day. Notion offers synced blocks, public page sharing, formulas and AI, which Shaire does not.
What ten people cost
Shaire
€20 a month
for the whole workspace, up to 10 people
Free tier: up to 2 people, every feature, no card
Notion
€95 a month
€9.50 per user / month
Free tier: unlimited pages for one person; block limits once a second member joins
Notion's Business plan is €19.50 per user per month, so €195 a month for ten people. Shaire is €20 for the whole workspace at that size, and €59 up to twenty-five.
Feature by feature
What each product offers today, row by row.
| Feature | Shaire | Notion |
|---|---|---|
| Documentation | ||
| Block editor with nested pages | Yes | Yes |
| Diagrams and maths in documents | Yes | Yes |
| Page icons, covers and backlinks | Yes | Yes |
| Full-text search across everything | Yes | Yes |
| Realtime collaborative editing | Yes | Yes |
| Page version history | Yes | Yes |
| Page templates | Yes | Yes |
| Synced blocks | No | Yes |
| Publish a page to a public URL | No | Yes |
| Tracking work | ||
| A task tracker that exists without being built | Yes | No |
| List and board views | Yes | Yes |
| Sub-tasks and typed relations | Yes | Yes |
| Sprints or cycles that roll work forward | Yes | Partly |
| Milestones spanning several lists, with an at-risk roll-up | Yes | Partly |
| Burndown, velocity and workload reports | Yes | Partly |
| Custom fields on a list | Yes | Yes |
| Formulas and user-defined databases | No | Yes |
| Calendar and timeline views | Yes | Yes |
| The seam between the two | ||
| Live task lists embedded in a page | Yes | Yes |
| Promote a checklist item into a task, with a link back | Yes | No |
| Milestones that carry their own brief | Yes | Yes |
| One search across pages, tasks and milestones | Yes | Yes |
| Access and administration | ||
| Per-folder and per-list permissions | Yes | Yes |
| Grant access to a team once | Yes | Yes |
| SSO and SAML | No | Yes |
| Audit log you can read | Yes | Yes |
| Platform | ||
| GitHub and GitLab branch and pull-request linking | Yes | No |
| Mobile app | No | Yes |
| Public API | Yes | Yes |
| Webhooks | Yes | Yes |
| Email notifications | Partly | Yes |
| AI assistance | No | Yes |
| Import from another tool | No | Yes |
| Export your data | No | Yes |
| Price | ||
| Priced per workspace rather than per seat | Yes | No |
| Every feature on every paid plan | Yes | No |
What Notion does well
A rich writing tool
Notion's editor offers synced blocks, a large template gallery and publishing to a public URL. Teams whose main work is documentation get a lot from it.
User-defined databases
Notion lets you design your own data model, with relations, rollups and formula columns. Teams with their own processes can build the exact structure they need.
Public pages and sharing
You can publish a page, a handbook or a whole site to a public URL for customers to read.
What Shaire does well
A tracker that already exists
Statuses, sub-tasks, typed relations, milestones and sprint cycles are there on day one. You start tracking work without designing a database first.
Tasks and docs in one place
A page can hold a filtered task list that stays current. A checklist item becomes a task that links back to the line it came from. Milestones carry the writing that explains them.
Realtime editing and page history
Two people can type in the same page at once. Version history takes periodic snapshots, shows a diff and restores a previous version.
Notion is a flexible workspace for writing. Its editor, templates and public pages make it a strong choice for teams whose main output is documentation.
In Notion, task tracking is a database you design. A team adds status properties and filtered views, then a relation for sub-tasks and another database for sprints. Someone owns that structure and updates it as the process changes.
A tracker that already exists
Shaire’s tracker is ready when the workspace is. Statuses, priorities, point estimates and sub-tasks are built in, and so are typed relations such as blocks and duplicates. Milestones roll up the work under them, and cycles roll unfinished work forward.
Next to the tracker is a block editor with a nested page tree. Two people can type in the same page at once, and version history keeps periodic snapshots.
Tasks and docs in one place
You can put a live, filtered task list in a page. When you promote a checklist line into a task, the task links back to that line. Pages and tasks share one search box and one permission model.
One price for the whole team
Notion Plus is €9.50 per user per month, so €95 a month for a team of ten. Shaire’s Team plan is a flat €20 a month for the whole workspace up to ten people.
With a flat price, you can invite a freelance designer who follows one task, or a support person who reads the technical notes, and the bill stays the same. The context stays in the tool instead of a chat thread.
The eleventh person moves the workspace to €59 a month, which covers up to twenty-five people. The price changes at those steps, not with each hire.
If you leave Shaire
An owner can close a workspace without a support request. On day zero, Shaire cancels the subscription, removes its webhooks from your Git provider and hides the workspace. On day thirty, the data is destroyed. Until then, the workspace can be recovered by hand.
How to choose
Choose Notion if
- Writing is most of your team's work and task tracking is secondary.
- You publish documentation on a public URL.
- You want to design your own databases with formulas.
Choose Shaire if
- You want sprints, burndown charts and typed relations without building them.
- You want GitHub or GitLab branches and pull requests linked to your tasks.
- You want one price for the team rather than €95 a month for ten people.
Common questions
How is Shaire different from Notion?
Notion gives you databases with relations and rollups, and many teams build a working tracker from them. Someone designs that tracker and updates it when the process changes. In Shaire the tracker is built in: statuses, sub-tasks, sprints and milestones exist when the workspace does.
How does Shaire handle documentation?
Shaire has a block editor with nested pages, realtime editing, page history and page templates. A page can hold a live task list, and a milestone can carry the brief that explains it. Notion adds synced blocks, public page sharing and a large template gallery.
What does the pricing look like for ten people?
Notion Plus is €9.50 per user per month, which totals €95 a month for ten people. Shaire charges a flat €20 a month for the whole workspace up to ten people, and every feature is included. Inviting a contractor or a client within that size does not change the bill.
What happens if we decide to leave Shaire?
An owner can close a workspace at any time. On day zero, Shaire cancels the subscription, removes its webhooks from your Git provider and hides the workspace. On day thirty, the data is destroyed. Until then, the workspace can be recovered by hand. You do not need a support request to leave.
Features on this page
Try it with your own work
Two people, every feature, free indefinitely. No card, and nothing to cancel.